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Card printing in Space

Overview

You can create card templates within Space and print these templates as user cards (keys). You can create card templates for different users in your organization. For example, you can create one template for day staff and a different template for night staff.

An example of a card designAn example of a card design

The card printing functionality is license-dependent. See Registering and licensing Space for more information.

Creating a card template

To create a card template, do the following:

  1. Select Tools > Card printing. The Card printing screen, with the template list, is displayed.

'Card printing' screen'Card printing' screen

  1. Click on Add. The Add card printing template dialog box displays.

'Add card printing template' dialog box'Add card printing template' dialog box

  1. Select either Horizontal or Vertical as your template orientation and click OK. The Card template design screen is displayed.

You can design the new card template in this screenYou can design the new card template in this screen

  1. Enter a name for the new card template in the Name field.

  2. If required, you can activate the Ext ID field by adding the SHOW_EXT_ID parameter on System > General options > Advanced. See Advanced tab for more information. The Ext ID field displays a unique identifier for the card template, automatically generated by the system. You can amend this identifier if required.

  3. Design the card template using the tools on the Toolbar. See next sections for more information on these tools. Select the Front tab to design the front part of the keycard, and the cross icon tab to design the back part of the keycard.

'Front' and 'Back' tabs'Front' and 'Back' tabs

When creating a new template, you can start designing it from an existing template by clicking the Copy from button and then selecting the existing template you want to use.

After you create a card template, you can associate it with an individual user in Space. See Using card printing templates for more information.

Toolbar

The toolbar within the Card template design screen is comprised of eight features:

'Text' menu'Text' menu

After you select any of the toolbar features, you can customize it on the blank template in the center of the screen. When you select the feature on the template, a properties menu, specific to the feature, is displayed on the right of the screen.

Note that two more features display in the toolbar only when an element on the template is selected: Send to back and Send to front. These options allow you to move elements to the background or to the front on the template as required.

'Send to back' and 'Send to front' buttons''Send to back' and 'Send to front' features

Text

The Text menu allows you to customize the text used in the template.

The options are described in the following table.

OptionDescription
Background colorBackground color for the template.
Text colorColor of the text on the template.
AlignmentArrangement of the text on the template, for example, Top left.
Data sourceAllows the text to be defined as Constant (static text) or Dynamic (variable text). If you want the fields in the printed card template to be automatically completed with user data, select Dynamic. When Dynamic is selected, a drop-down menu with the available data fields is activated.
Data field drop-down menuText field to include in the template, for example, Title, First name, or ID. This drop-down menu is only enabled when Dynamic is selected for Data source.
FontText font on the template.
PositionPosition of the text on the template.
SizeHeight and width of the text.

Barcode

The Barcode menu allows you to customize a barcode on the template. Adding a barcode might be useful if you want the card to also be scannable. For example, students could also use the card as a library card to loan books.

The options are described in the following table.

OptionDescription
Data sourceAllows the barcode to be defined as Constant (static) or Dynamic (variable). If you want the barcode in the printed card template to represent a specific field and that it is automatically completed with user data, select Dynamic. When Dynamic is selected, a drop-down menu with the available data fields is activated.
FontBarcode type, such as Code 128 or Code 39 on the template.
PositionPosition of the barcode on the template.
SizeWidth of the barcode.

QR code

The QR menu allows you to customize a QR on the template. Adding a QR code might be useful if you want the card to be scannable. For example, cards which are issued for an event could include a link to website which contains the event details.

The options are described in the following table.

OptionDescription
Data sourceAllows the QR to be defined as Constant (static) or Dynamic (variable). If you want the QR in the printed card template to represent a specific field and that it is automatically completed with user data, select Dynamic. When Dynamic is selected, a drop-down menu with the available data fields is activated.
PositionPosition of the QR on the template.
SizeWidth of the QR.

Rectangle

The Rectangle menu allows you to customize rectangles on the template.

The options are described in the following table.

OptionDescription
Background colorBackground color for the rectangle.
Line colorLine color for the rectangle.
Line thicknessLine thickness of the rectangle.
PositionPosition of the rectangle on the template.
SizeSize of the rectangle on the template. You can specify the height and width.

Ellipse

The Ellipse menu allows you to customize ellipses on the template.

The options are described in the following table.

OptionDescription
Background colorBackground color for the ellipse.
Line colorLine color for the ellipse.
Line thicknessLine thickness of the ellipse.
PositionPosition of the ellipse on the template.
SizeSize of the ellipse on the template. You can specify the height and width.

Line

The Line menu allows you to customize lines on the template.

The options are described in the following table.

OptionDescription
Background colorBackground color of the line.
Line colorColor of the line.
Line thicknessThickness of the line.
DirectionDirection of the line.
PositionPosition of the line on the template.
SizeSize of the line on the template. You can specify the height and width.

Image

The Image menu allows you to customize images on the template.

The options are described in the following table.

OptionDescription
Background colorBackground color for the image.
Image modeArrangement of the image on the template, for example, Scaled.
Data sourceIf you select Constant, you will be able to upload an image for this template. If you select User picture, the image available in the User information screen will be used. See Adding user images for more information.
PositionPosition of the image on the template.
SizeHeight and width of the image.

Grid

The Grid menu allows you to use a grid reference to place design elements accurately

Select the Show grid checkbox for the grid to be displayed. You can also select the size of the grid by using the up and down arrows.

Using card printing templates

After you create your card templates, you can print these as user cards (keys) in Space using a standard ID card printer.

To print card templates, the template must contain dynamic fields with a specific data field in the user list.

To print card templates, do the following:

  1. Select Cardholders > Users.

  2. Select the user associated with the card template to print. The User information screen is displayed.

  3. In the Card printing template panel, select the corresponding card printing template.

  4. Save the changes. The Print button is now enabled. 'Print users cards' screen'Print users cards' screen

  1. Click Print. The Preview screen is displayed.

Card previewCard preview

  1. Click on Print.

  2. Select the rest of the printing options in the following dialog box and print the templates. The templates are then printed.

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