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Operator groups in Space

Overview

Operator groups are defined according to two operator types:

  • Administrator: This refers to the default operator group on the system.
  • Standard: This refers to any operator group that you add to the system.

There are no limitations on the number of operator groups that can be added to the system.

Operators must always belong to a group, i.e.: you can't create an operator who doesn't belong to a group. Operators can create, delete, and edit operator groups within their own group depending on the operator group permissions set by the admin operator. An operator cannot give operator groups any permissions other than those that they have been granted themselves.

SALTO Space displays all the operator groups that have been created in the system. However, the groups to which the operator does not belong are greyed out and cannot be accessed. See Operator group global permissions for more information.

If you delete an operator group, any operators associated with the operator group are also deleted. You cannot delete the default Administrator operator group on the system.

Creating operator groups

To add a new operator group:

  1. Select System > Operator groups. The Operator groups screen is displayed.

'Operator groups' screen'Operator groups' screen

  1. Click Add. The Operator group information screen is displayed.

'Operator group' information screen'Operator group' information screen

  1. Type the name of the operator group in the Name field.

  2. Type a description for the group in the Description field.

  3. Select the appropriate options in the Settings panel. See Operator group settings for a description of the available options.

  4. Select the appropriate permissions in the Global permissions panel. See Operator group global permissions for a description of the available options.

  5. Select the appropriate partitions in the Partitions panel by selecting the checkboxes in the Access column. You can select partitions as required. See Partitions for more information about partitions. The Custom permissions option is unselected by default for each partition. This means that the operator group global permissions that you have selected in the Global permissions panel are automatically applied to the partition. See Operator group global permissions for more information. If you check the box in the Custom permissions column, a Permissions for panel is displayed. This allows you to adjust the operator group permissions for that particular partition. You can clear the checkboxes in the panel to remove certain permissions. However, you cannot grant a permission that has not already been selected in the Global permissions panel.

Note that the partitions functionality is license-dependent. See Registering and licensing Space for more information.

  1. Click Save.

Operator group settings

The admin operator can define the operator group settings by selecting specific options in the Settings panel.

The following table describes the different options available.

OptionDescription
Hotel interfaceSelecting this option means that the quick-access tiles specific to hotels are displayed when the operator logs in.
Manages all doors with PPDSelecting this option means that the operator can use the PPD to perform tasks (such as updating locks) on doors in all of the partitions on the system. See PPD for more information.
Show all partitions access points in audit trailSelecting this option means that the operator can view audit trail data for all of the partitions on the system on the Audit trail information screen.
Limit visualization of audit trail events to the latest x daysSelecting this option means that the operator can view the audit trail events occurring only on the latest days selected from the Audit trail information screen.

Operator group global permissions

The admin operator can specify the tasks that an operator group is allowed to perform by selecting specific permissions in the Global permissions panel.

If you select a top-level permission in the Global permissions panel, all of its sub-level options are automatically selected. You can clear the checkboxes for individual sub-level options if required. If you do not select a top-level permission or any of its sub-level options, the corresponding menu and drop-down options are not displayed when members of the operator group log in to Space. For example, if you do not select the top-level Monitoring checkbox or any of its sub-level options, then the Monitoring menu is not visible to the operators who belong that group.

The permission options are described in the tables below.

  • Access points permissions

See Access points for more information about the various access point options described in the following table.

PermissionDescription
DoorsSelecting these permissions means that operator group members can:
- View a list of doors applicable to their group
- Modify door parameters (opening modes, etc.)
- Modify who has access to the doors
- Add and delete doors
LockersSelecting these permissions means that operator group members can:
- View a list of lockers applicable to their group
- Modify the locker configuration settings
- Modify who has access to the lockers
- Add and delete lockers
Rooms and suitesSelecting these permissions means that operator group members can:
- View the hotel room and suite list applicable to their group
- Modify the hotel room and suite configuration options
- Add and delete hotel rooms and suites
ZonesSelecting these permissions means that operator group members can:
- View a list of zones applicable to their group
- Modify the zone configuration settings
- Modify who has access to the zones
- Add and delete zones
Locations/FunctionsSelecting these permissions means that operator group members can:
- View a list of locations and functions applicable to their group
- Modify who has access to the locations and functions
- Modify the location and function parameters
- Add and delete locations and functions
OutputsSelecting these permissions means that operator group members can:
- View a list of outputs applicable to their group
- Modify the output configuration options
- Modify who has access to the outputs
- Add and delete outputs
Roll-call areasSelecting these permissions means that operator group members can:
- View a list of roll-call areas applicable to their group
- Modify the roll-call area configuration options
- Add and delete roll-call areas
Limited occupancy areasSelecting these permissions means that operator group members can:
- View the limited occupancy list applicable to their group
- Modify the limited occupancy area configuration options
- Add and delete limited occupancy areas
Lockdown areasSelecting these permissions means that operator group members can:
- View a list of lockdown areas applicable to their group
- Modify the lockdown area configuration options
- Add and delete lockdown areas
Timed periods and Automatic changesSelecting these permissions means that operator group members can:
- View a list of timed periods and automatic changes applicable to their group
- Modify the timed periods and automatic changes configuration settings
  • Cardholders permissions

See Cardholders for more information about the various cardholder options described in the following table.

PermissionDescription
UsersSelecting these permissions means that operator group members can:
- View a list of users applicable to their group
- Modify user configuration settings
- Add and remove banned users
- Add and delete users
VisitorsYou need an additional license to use this feature. Selecting these permissions means that operator group members can:
- View the list of visitors
- Delete visitors from the system
User access levelsSelecting these permissions means that operator group members can:
- View the user access level list applicable to their group
- Modify the user access level configuration options
- Add and delete user access levels
Visitor access levelsYou need an additional license to use this feature. Selecting these permissions means that operator group members can:
- View the visitor access level list applicable to their group
- Modify the visitor access level configuration options
- Add and delete visitor access levels
Guest access levelsYou need an additional license to use this feature. Selecting these permissions means that operator group members can:
- View the guest access level list applicable to their group
- Modify the guest access level configuration options
- Add and delete guest access levels.
Limited occupancy groupsYou need an additional license to use this feature. Selecting these permissions means that operator group members can:
- View the limited occupancy groups list applicable to their group
- Modify the limited occupancy group configuration options
- Add and delete limited occupancy groups
TimetablesSelecting these permissions means that operator group members can:
- View the timetables applicable to their group
- Modify the timetables configuration settings
  • Keys permissions

See Keys for more information about the various key options in the following table.

PermissionDescription
Read keySelecting this permission means that operator group members can read the data on a key using an encoder.
Delete keySelecting this permission means that operator group members can delete the data on a key using an encoder.
Automatic key updateSelecting this permission means that operator group members can update keys automatically
Reset locker dataSelecting this permission means that operator group members can reset locker data using an encoder
UsersSelecting these permissions means that operator group members can:
- Assign user keys
- Cancel user keys
VisitorsSelecting these permissions means that operator group members can:
- Check in visitors
- Check out visitors
  • Monitoring permissions

See Monitoring for more information about the various system monitoring options described in the following table.

PermissionDescription
Audit trailSelecting these permissions means that operator group members can:
- View the audit trail list of opening and closing events for each access point
- Purge the list of audit trail events
Online monitoringSelecting these permissions means that operator group members can:
- View the status of online access points
- Open online access points
- Set or remove emergency state in locks
- View devices that require maintenance
LockdownYou need an additional license to use this feature
Limited occupancyYou need an additional license to use this feature
Roll-callYou need an additional license to use this feature
Alarm outputsSelecting these permissions means that operator group members can activate alarm outputs
Graphical MappingSelecting this permission means that operator group members can access a graphical mapping application.
This means they can:
- Access in setup mode
- Access in monitoring mode
The graphical mapping functionality is license-dependent. See Registering and licensing Space for more information.
The SALTO Graphical mapping manual contains more information about graphical mapping. If you don't already have this document, contact your SALTO partner or tech support team to receive a copy of it.
LockdownSelecting this permission means that operator group members can change the emergency state in lockdown areas in Lockdown monitoring.
Roll-callSelecting this permission means that operator group members can view the users that are in each roll-call area using Roll-call monitoring.
Limited occupancySelecting this permission means that operator group members can view and reset the number of people in each limited occupancy area in Limited occupancy monitoring.

Hotels permissions

See Hotels for more information about the various hotel options described in the following table.

PermissionDescription
Room statusSelecting this permission means that operator group members can view the room status list.
Check-inSelecting this permission means that operator group members can check in hotel guests.
Check-outSelecting this permission means that operator group members can check out guests.
Copy guest keySelecting this permission means that operator group members can copy guest keys.
Cancellation of guest lost keysSelecting this permission means that operator group members can cancel lost guest keys. Canceling a guest's lost key adds that key to the denylist.
One shot keySelecting this permission means that operator group members can edit a one-shot key.
Programming/spare keySelecting this permission means that operator group members can edit a spare key kit. This kit consists of a programming key and spare keys.
Edit guest cancelling keySelecting this permission means that operator group members can edit a guest canceling key. You can use these keys to invalidate guest keys so that guests can no longer access their room.
  • Tools permissions

See Tools for more information about the various system tool options described in the following table.

PermissionDescription
ExportSelecting these permissions means that operator group members can export lists of the different existing entity types available in the installation.
Scheduled jobsSelecting these permissions means that operator group members can view the scheduled jobs, that is, system tasks that are set up to be performed automatically, on the system.
SynchronizationYou need an additional license to use this feature
DB BackupSelecting this permission means that operator group members can make unscheduled database backups, for example, before updating your Space software version or before carrying out server maintenance.
Events streamYou need an additional license to use this feature
Card template listYou need an additional license to use this feature
Alarm eventsYou need an additional license to use this feature
ReportsSelecting this permission means that operator group members can generate specific reports that describe lock and user activity in SALTO Space.

System permissions

See System process for more information about the various system management and configuration options described in the following table.

PermissionDescription
System AuditorSelecting these permissions means that operator group members can:
- View the system auditor events list
- Purge the system auditor events list
OperatorsSelecting these permissions means that operator group members can:
- View the operator list
- Modify the operator list
- Add and delete operators in the system
Operator groupsSelecting these permissions means that operator group members can:
- View the operator group list
- Modify the operator group list
- Add and delete operator groups in the system
PartitionsSelecting these permissions means that operator group members can:
- View the partitions list
- Modify the partition configuration options
PPDSelecting these permissions means that operator group members can:
- Download data to a PPD
- Allow emergency opening of access points using a PPD
- Initialize and update access points using a PPD
- Download firmware files to a PPD
Desktop readerSelecting this permission means that operator group members can:
- Use a SALTO NCoder device (a specific encoder model) to read data from keycards, and pass that data on to an external device.
SALTO NetworkSelecting these permissions means that operator group members can:
- View all the peripherals within the SALTO Network (SVN)
- Modify the SVN configuration
- Add and delete SVN peripherals
CalendarsSelecting these permissions means that operator group members can:
- View the system's calendars
- Modify the system's calendars
Time zonesSelecting this permission means that operator group members can:
- View the time zones list
- Modify the system's DST settings
- Add and delete time zones
ConfigurationSelecting these permissions means that operator group members can perform the following types of configuration:
- General
- Attendance configuration
- PMS Authorizations
- Third party readers
System resourcesSelecting these permissions means that operator group members can view the System resources screen, which shows:
- Free codes
- Denylisted codes
- Occupied codes

Associating operator groups

After you've created an operator group, you should associate operators with that group. You can only do this from the Operators section. This option is not available from the Operator groups section. See Adding operators for more information.

To associate an operator with a group, go to the Operator information screen and select the correct operator group from the Operator group drop-down list.

You can, however, view the operators associated with a specific operator group from the Operator groups screen. To view those operators, do the following:

  1. Select System > Operator groups. The Operator groups screen is displayed.

  2. Click on the operator group with the operator list you want to view. The Operator group information screen is displayed.

'Security operator group' information screen'Security operator group' information screen

  1. Click Operators in the sidebar. The Operators dialog box, showing a list of the associated operators, is displayed.

'Associated operators' dialog box'Associated operators' dialog box

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