Users tab in Space General options

Overview

You can activate or amend options for users and select options for automatic key assignment by using the Users tab.

Select System > General options > Users to view the tab.

'Users' tab

Users tab panels items

Settings

General purpose fields

Wiegand format

JustIN Mobile app settings

Tracks of user key

Automatic key assignment

Configuring user IDs

The system does not allow you to create two cardholders with the same name. However, you can configure user IDs to include the information contained in various user-related Space fields. This option applies to users only. In cases where two users have the same name, for example, you can use this option to change the default format of user IDs to make each one unique. User IDs are displayed in the Name column on the Users screen in Space.

To configure the format of user IDs, do the following:

1. Select System > General options > Users.

2. Click the edit (pencil icon) button on the right-hand side of the User ID configuration field. The User ID configuration dialog box, showing the default macro format for user IDs, and a list of available macros, is displayed. The default macro format is displayed in the Content field.

'User ID configuration' dialog box

3. Double click the required macro in the Macros column to add it to the Content field. You can place the cursor where you want to insert a macro within the existing entry in the Content field, or delete the entry to insert a new macro format.

4. Click OK when you have finished inserting macros and the correct macro format is displayed in the Content field.

5. Save the changes. The new user data is now displayed in the Users screen.

Configuring Wiegand codes

Wiegand codes are used by external applications such as time and attendance software to identify individual users. You can configure the Wiegand code in Space General options.

You must complete the following steps:

1. Define the parts of the Wiegand code.

2. Define the format of the Wiegand code.

The sections below describe how to complete each step.

Step one: defining the parts of the Wiegand code

To complete the first step do the following:

1. Select System > General options > Users.

2. Click Configure in the Wiegand format panel. The Wiegand format configuration dialog box is displayed.

'Wiegand format' dialog box

• To understand how to correctly set up a Wiegand code, the explanation below focuses on the Standard 26-bit Wiegand format. The example follows the below specifications:

Standard 26 Wiegand format

This example uses hexadecimal format. One byte equals 8 bits, and one byte is represented by two digits in hexadecimal format (from 0 to 9, and from A to F). This means that a 26-bit Wiegand code will be represented by 24 data bits (8 × 3 bytes), with two additional bits for the parity.

Based on the above example, a Wiegand code represented by two groups of bits would have to be configured to correctly represent the "Facility Code" and "Card Number" data of the example:

Facility code and Card number data

3. Click on the Add code button:

'Wiegand format' dialog box - Add code

This allows you to specify the different parts that make up the Wiegand code, and define their characteristics:

'Wiegand code definition' dialog box

4. Type in a letter to identify the code in the Code field. Any letter can be entered except 'P', as this is used to identify the parity of the codes at the beginning and end of the Wiegand code.

5. Type in a description for the code in the Description field.

6. Select the appropriate bit ordering option for the code. If you select the MSB option, the bit order will begin with the most significant bit. If you select the LSB option, the bit order will begin with the least significant bit.

7. Type in the appropriate number of code digits in the Number of digits field. The default value is 5 but can be changed if required. Following the example, the "Facility Code" is defined as code A, and 1 hexadecimal byte (8 data bits) would be represented with 2 digits. "Card Number" would be represented with code B, and 2 hexadecimal bytes (16 data bits) would be represented with 4 digits.

8. Select the Variable number of digits checkbox if required. You must select this checkbox if the code has a variable number of digits. When you select it, the value in the Number of digits field is automatically set to 0.

9. Select the appropriate digit format for the code, selecting the decimal, hexadecimal or binary format.

10. Click OK. The code details are displayed in the list of codes, as can be seen on the image below:

Wiegand code added to the 'Wiegand format' dialog box

11. Double click to view or change the code details or click Delete code to delete the code.

12. Click Add code again and repeat the process for each required code.

Step two: defining the format of the Wiegand code

To complete the second step do the following:

1. Type in the separators that you want to use for the codes in the Interface format field once you have finished adding codes. This controls how the codes are communicated between the different components in the system. For example, if you have three codes named A, B, and C, you can type 'A-B/C'. In this case, code A is separated from code B by a dash (-), and code B is separated from code C by a slash (/).

The practical example used in this section would require a format like A-B:

'Interface format' and 'Bit composition' fields in the 'Wiegand format' dialog box

2. Type in the appropriate order of the Wiegand code in the Bit composition field. This defines how each Wiegand code that you have created in the code list is ordered. The length of the entry should correspond to the number of digits for each code you included, and it should begin and end with the parity (P). In the example from above, if the codes A and B contain 8 and 16 digits respectively, you should enter 'PAAAAAAAABBBBBBBBBBBBP'. The parity indicates whether the number of bits is odd or even.

Once the codes, interface format, and bit composition are defined, parity rules must be configured:

Parity rules configuration

3. As per the example above, 13 (12 data + 1 parity) even parity bits and 13 odd parity bits (12 data + 1 parity) should be defined. Therefore, type in the appropriate parity format for even numbers in the Parity rule 1 field, and the appropriate parity format for odd numbers in the Parity rule 2 field. The parity is calculated according to the specified order so it is important that this is entered correctly. The text you enter should correspond to each bit in the Wiegand code. Enter an 'X' for bits you do want to be used and a dash (-) for the bits you do not want to be used to calculate the parity on each case.

The system will assist on configuring properly the parity rules, specifying the remaining digits to be inserted:

Remaining digits warning in the Wiegand parity rules

It will also warn in case the number of digits to be configured exceeds the required length.

Exceeded digits warning in the Wiegand parity rules

In summary, the example used on this page would look like the following:

Wiegand format configured

4. Additional parity rules can be specified in the Parity rule 3 and Parity rule 4 fields if required.

5. Click OK when the Wiegand code configuration is complete and correct. The software will show the configured Wiegand code interface format on the Users tab:

Wiegand code configured in the 'Users' tab

Configuring tracks

Keys have three tracks or areas in which you can encode data (track 1, track 2, and track 3). You can enable these tracks on user and guest keys to store information from specific Space fields, such as room names, or key expiration dates. See Users tab panel items for more information. You must define what data is written on each track, and this is displayed when you read keys. See Reading keys for more information about reading keys.

To configure a track, do the following:

1. Select System > General options > Users.

2. Select the checkbox for the required track.

3. Type the appropriate value in the Size field. This defines the number of bytes on the key that are used for the track.

4. Click the edit button on the right-hand side of the Content field. The Notification message dialog box is displayed. This dialog box allows you to specify the data that is written by default when new keys are encoded.

'Notification message' dialog box

5. Double-click the required macro in the Macros column to be displayed in the Content field. Macros are available for a number of the fields in Space. Note that you can use the $ASC macro for ASCII characters or non-printable characters. You can include a constant value before or after each macro by typing it in the Content field, for example, 'Date' or '-'.

6. Click OK when you have finished inserting macros and the correct macro format is displayed in the Content field.

Enabling automatic key assignment

You can configure the system to assign keys to users automatically. See Assigning keys automatically for more information about usage.

To configure the settings for automatic key assignment, follow the steps below:

1. Select System > General options > Users.

2. Select the Automatic key assignment enabled checkbox.

'Automatic key assignment' panel

3. Select the appropriate mode in the Type of cardholder for automatic key assignment panel. See Automatic key assignment for more information on the Salto user (Mode #1 and Mode #2) and the SHIP cardholder options.

4. Select either the Card serial number or the In-memory code option.

You should select the Card serial number option if you want to use the serial number of keys for the automatic key assignment. This means the Salto readers will use the ROM or Unique Identifier (UID) to identify user keys. When you select this option, you must select the appropriate UID format from the Key UID format drop-down list. The default option is 7-byte ROM Code (Salto Format) but you may need to select a different option, depending on the type of keys you are using. It is important to select the correct option so that the Salto readers can correctly read the keys. You can also select the In-memory code option if you want to use another code instead of the serial number for the automatic key assignment.

4. Click Save.