Creating and moving in units in Homelok
Overview
You must be a property manager or an owner to be able to create a unit. It's expected, although this will depend on your use case, that once you create a unit and, at least one unit manager, you would then hand over the management of the unit to a unit manager.
To create a unit, go to the Units section in the main navigation bar.
- Select New unit and enter the name of the unit, for example "Apartment 3-B"
- Check the Unit privacy checkbox, if required. See the section on unit privacy for more details.
- Once created, you can navigate to the specific unit view within your installation
If you have access to multiple units, these are listed when you select the Units section on the main navigation bar.
Creating a unit in Salto Homelok
Moving in units
Once you've created the unit, you can add the other access control elements that belong to it. In general, this consists of creating access and moving in users. The unit view also allows you to view specific unit activity.
You can move in a unit directly from the unit list view, or from the main unit view
You cannot add users to a newly-created unit until you move in that unit using the Move in button. Before moving in a unit, you must create at least one access in that unit.
Unit status
Units can have the following statuses:
- Vacant: This status is displayed on units that have not been moved in. That's to say, no users or keys belong to the unit.
- Occupied: This status means that users have been added to the unit.
Units can also either have the Unit privacy feature turned on or off. See the section on unit privacy for more details.
Creating unit users
You can create unit users in two different ways:
- By moving in the unit. In vacant units this is the only way to create users.
- By creating users in an occupied unit that has already been moved in. This is similar to creating users at the installation level.
You can add multiple users to your unit at the same time by using the Move in functionality. Click on the Move in button either on the list view or inside the unit itself. Once the Move in screen displays, use the Add user to unit button to add users to the unit. Users added to the units display in the panel on the right.
You can add users to the unit using the 'Move in' functionality
When creating a user at the unit level, you can define whether that user is a unit manager - in other words, whether they'll have admin permissions at the unit level. This is done by checking the Unit manager option in the User type section.
At the unit level there are two types of users:
- Unit manager: can manage elements of Homelok at the unit level. Email required. Note: there are two types of unit managers.
- Keyholder: user who only unlocks doors with a key. Email only required for app key users.
Managers at the unit level are always holders of keys.
In general, as a property manager, it's expected that you'd create at least one unit manager as well as access and access schedules at the unit level, although this may differ depending on your use case. Note that any access you create in the unit can include doors that are both communal (installation and unit level) as well as doors at just the unit level.
Once you've moved in a unit and created a unit manager, it's expected that you'd 'hand off' the unit to the unit manager so they can create other users that belong to their unit.
The unit manager has practically the same role at the unit level as that of a property manager at the installation level. However, bear in mind that there are two types of unit manager.
- Unit managers who can create other unit managers.
- Unit managers who cannot create other unit managers.
If you mark the checkbox "Can also create other unit managers" when creating a unit user, the unit manager will not only be able to create keyholders within the unit, but also other unit managers.
At the unit level, you can create users who are either unit managers or keyholders
In some situations, units may not have users with any management roles, for example, in managed apartments. For these cases, as a property manager, you have to manage the access and assignment of keys for these keyholders. You wouldn't 'hand off' the unit to a unit manager.
If you're a unit manager, see also the dedicated section on creating users intended only for unit managers.
Regardless of whether a user has already been created at the installation level, if you want that same user to also belong to a unit, you must also create them as a unit user.
If a unit is already occupied, you can add more users to it using the 'Add user' option
Doors and locks
Only users with management roles at the installation level (property managers, owners or those with a Nebula device manager role) can create and configure unit electronic locks and their associated doors.
A unit manager cannot create electronic locks or other devices.
To create electronic locks at the unit level, you need to follow the same process as you would for creating electronic locks at the installation level.
The main difference at the unit level is that if your installation has units, you can either use an existing installation door, or create a unit-specific one.
You do this by using the Unit option in the Create device section, when creating a new electronic lock.
One of the main advantages of creating electronic locks and their associated doors at the unit level is when it comes to moving out a unit. In this case, users can be removed and their keys invalidated, but the access and the associated doors that belong to the unit remain.
See also the section for installers on configuring devices using the Salto Nebula app.
Creating unit access
Before giving access to users, you first need to create the unit access that you want to assign to those users. That's to say, if there's no access previously created in the unit, you'll need to create at least one access and add the doors and schedules that correspond to it.
To create unit access go to the Access tab of the specific unit. Click New unit access and assign the doors and schedule as required.
You can assign both installation doors and unit doors to a unit access
This process is similar to creating access at the installation level and the list of doors is split into installation doors and unit doors.
This means you can separate out access into two main types:
- Access that relates to communal doors
- Access that is unit-specific
This allows the unit manager granular control when it comes to giving access to unit users.
Assigning user access
You must create at least one access before moving in the unit.
Once you've created an access, you can assign it to the unit users. You assign access to users in the same way as you would assign access within an installation. The list of associated doors you see in the All access available list can be at both the installation and the unit level.
User access at the unit level can either be the same as an installation access, or more restrictive
Access schedules
At the unit level, schedules can only be the same or more restrictive than those assigned by a property manager to the unit, as indicated in the previous step. For example: if the tenant of the apartment (a unit manager) has only been given access to the swimming pool from 8 AM to 8 PM, the tenant cannot invite other users to the swimming pool 24 hours a day.
You can only apply one schedule per user access in a unit.
Assigning keys
You assign keys to unit users in the same way as you assign keys at the installation level.